Audit Committee

Date 24 August 2015

Time 9:00am

Venue Council Chambers

515 Mackay Street, Thames


Item Business

1 Meeting Conduct

1.1 Apologies

1.2 Public Forum

1.3 Items not on the Agenda

1.4 Conflict of Interest

1.5 Audit Committee minutes for confirmation

Attachment A - Unconfirmed 25 May 2015 - Audit Committee Minutes

 

2 Audit Committee Work Programme

2.1 August 2015 - External Audit Work Programme and Action Schedule

Audit New Zealand Review Recommendations Action Schedule

 

3 Reports

3.1 2014-2015 Annual Report - Non-Financial Performance Results

Attachment A - 2014-2015 Annual Report Our Services - Interim Non-financial performance results for Audit Committee review

3.2 Application of the LifemarkTM assessment to existing second dwellings between 50-60m2

Attachment A - Lifemark_Design_Standards_Overview

3.3 Members' Reports

 

4 Public Excluded

4.1 Public excluded Audit Committee minutes for confirmation

4.2 Public excluded - Audit Committee action schedule - August 2015 update

4.3 Public Excluded - Council Risk Register - August 2015 Update

4.4 Public Excluded - Internal Audit - Presentation on Risk Management Processes and Indicative Audit Plan

4.5 Public Excluded - Internal Audit - Deloitte Payroll Review Recommendations Action Schedule

4.6 Public Excluded - TaxTeam - PAYE Compliance Review Recommendations Action Schedule

4.7 Application for Remission for two Separate Habitable Units

4.8 Audit Committee Self Evaluation

 

General Subject of Each Matter to be Considered

Reason for Passing this Resolution

Ground(s) Under Section 48(1) for the Passing of the Resolution

Public excluded Audit Committee minutes for confirmation

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Public excluded - Audit Committee action schedule - August 2015 update

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

Public Excluded - Council Risk Register - August 2015 Update

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

 

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

Public Excluded - Internal Audit - Presentation on Risk Management Processes and Indicative Audit Plan

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

Public Excluded - Internal Audit - Deloitte Payroll Review Recommendations Action Schedule

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

Public Excluded - TaxTeam - PAYE Compliance Review Recommendations Action Schedule

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

 

Application for Remission for two Separate Habitable Units

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

Audit Committee Self Evaluation

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.