Audit Committee

Date           19 October 2015

Time          9:00am

Venue        Council Chambers

                515 Mackay Street, Thames

 

 

Item     Business

1          Meeting Conduct

1.1       Apologies

1.2       Public Forum

1.3       Items not on the Agenda

1.4       Conflict of Interest

1.5       24 August 2015 - Audit Committee minutes for confirmation (pdf, 65KB)

           Attachment A - 24 August 2015 - Audit Committee minutes for confirmation

 

2          Audits and Reviews

2.1       October 2015 - External Audit Work Programme and Action Schedule (pdf, 71KB)

           Attachment A - October 2015 - Audit New Zealand Review Recommendations Action Schedule

 

3          Audit Committee Work Programme

3.1       October 2015 - Audit Committee Action Schedule (pdf, 40KB)

           Attachment A - Audit Committee Action Schedule - October 2015

 

4          Reports

4.1       Update on recent IS Audits and Rocket Report recommendations (pdf, 33KB)

4.2       Year ending June 2015 - Rates Remission and Postponement Report  (pdf, 55KB)

4.3       Request to Audit Committee to Endorse the Audited 2014-2015 Annual Report (pdf, 31KB)

4.4       Comparison of Council's statement of Comprehensive income 2009-2015 -  Briefing

4.5       Members reports

 

5          Public Excluded

General Subject of each matter to be considered

Reason for passing this Resolution in Relation
 to Each Matter

Ground(s) Under Section 48(1) for the Passing
of the Resolution

17 August 2015 - Public Excluded Audit Committee minutes for confirmation

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

Council Risk Register - Update October 2015

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

Public Excluded - Updated after 25 May 2015 - Audit Committee Action Schedule

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1) Subject to subsection (3) of this section, a local authority may by resolution exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the following grounds:

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Internal Audit - Deloitte Payroll Audit Review

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

TaxTeam PAYE compliance review recommendations action schedule

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

Council Debtors write off Report (Excluding Rates and Water) for the year ending 30 June 2015 - Briefing

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Council's Debtors Aged Trial Balance as at 30 June 2012 - Briefing

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Briefing on the October 2015 Funding and Interest Rate Strategy

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Application for Remission for increased wastewater charges for eight large scale B&B operators.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.