Audit Committee

Date 7 March 2016

Time 9:00am

Venue Council Chambers

515 Mackay Street, Thames


Item Business

1 Meeting Conduct

1.1 Apologies

1.2 Public Forum

1.3 Items not on the Agenda

1.4 Conflict of Interest

1.5 19 October 2015 - Audit Committee minutes for confirmation (pdf, 40KB)

Attachment A - 19 October 2015 - Unconfirmed Audit Committee minutes (pdf, 235KB)

 

2 Audits and Reviews

2.1 March 2016 - External Audit Work Programme and Action Schedule (pdf, 42KB)

Attachment A - March 2016 - Audit New Zealand Review Recommendations Action Schedule (pdf, 401KB)

2.2 KPMG Internal Audit Plan (pdf, 58KB)

Attachment A - March 2016 - Internal Audit Plan update (pdf, 245KB)

2.3 Audit New Zealand Management Reports on the Annual Report audit (pdf, 129KB)

Audit New Zealand management report on the interim audit (pdf, 425KB)

Attachment A - Audit New Zealand Management Report on the Annual Report audit (pdf, 7MB)

2.4 Audit New Zealand Management Report on the Consultation Document for the Long Term Plan audit (pdf, 95KB)

Audit New Zealand Management Report on the Consultation Document audit for the Long Term Plan (pdf, 6MB)

2.5 Audit New Zealand Audit Arrangements Letter for the Annual Report audit (pdf, 70KB)

Attachment A - 8 April 2014 - Draft Audit Arrangements Letter (pdf, 1MB)

2.6 KPMG Risk Management Framework Review Recommendations Action Schedule (pdf, 70KB)

Attachment - March 2016 - KPMG Risk Management Framework Review Recommendations Action Schedule (pdf, 290KB)

2.7 TaxTeam PAYE Compliance Review Recommendations Action Schedule (pdf, 42KB)

Attachment A - March 2016 - TaxTeam Review Recommendations Action Schedule (pdf, 278KB)

 

3 Audit Committee Work Programme

3.1 March 2016 - Audit Committee Action Schedule. (pdf, 40KB)

Attachment A - March 2016 Audit Committee Action Schedule (pdf, 68KB)

 

4 Reports

4.1 Project Governance Framework (pdf, 84KB)

Attachment A - TCDC Governance Framework (pdf, 1MB)

4.2 January 2016 - Financial Report for the seven month period (pdf, 28KB)

Attachment A - January 2016 - Finance Monthly Report (pdf, 279KB)

4.3 Council Risk Strategy - March 2016 Update (pdf, 26KB)

4.4 Mid-year organisational performance report (pdf, 76KB)

Attachment A - Mid-year non-financial performance report (pdf, 1MB)

4.5 Members' Reports

 

5 Public Excluded

5.1 19 October 2015 - Public Excluded Audit Committee minutes for confirmation

5.2 Public Excluded - Audit Committee Action Schedule - Updated after 19 October 2015 Meeting

5.3 Public Excluded - Council Risk Register - March 2016 Update

5.4 Public Excluded - Report to Audit Committee March 2016 Insurance Programme

5.5 Public Excluded - Internal Audit Deloitte Payroll Audit Review Recommendations Action Schedule

5.6 March 2016 Leaky Homes Update Report to the Audit Committee

5.7 31 January 2016 - Project Status Update request

5.8 Public Excluded - KPMG Procurement Review Internal Audit Report

 

General Subject of each matter to be considered

Reason for passing this Resolution in Relation
to Each Matter

Ground(s) Under Section 48(1) for the Passing
of the Resolution

Public Excluded Audit Committee minutes for confirmation

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

 

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

 

Public Excluded - Updated after 25 May 2015 - Audit Committee Action Schedule

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1) Subject to subsection (3) of this section, a local authority may by resolution exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the following grounds:

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Council Risk and Issues Register -March 2016 update

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

Insurance Programme 01 November 2015 to 01 November 2016

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Internal Audit - Deloitte Payroll Audit Review

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

Leaky Homes Claims - Update

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

31 January 2016 - Project Status Update request

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

KPMG Procurement Review Internal Audit Report

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.