Audit Committee

Date 30 May 2016

Time 9:00am

Venue Council Chambers

515 Mackay Street, Thames

 

 

Item Business

1 Meeting conduct

1.1 Apologies

1.2 Public forum

1.3 Items not on the agenda

1.4 Conflicts of interest

1.5 7 March 2016 - Audit Committee minutes for confirmation (pdf, 40KB)

Attachment A - 7 March 2016 - Audit Committee minutes for confirmation (pdf, 228KB)

 

2 Audit and reviews

2.1 May 2016 - Audit New Zealand LTP audit recommendations action schedule (pdf, 70KB)

Attachment A - May 2016 - Audit New Zealand LTP Review Recommendations Action Schedule (pdf, 333KB)

2.2 May 2016 - Audit New Zealand Annual report audit action schedule (pdf, 42KB)

Attachment A - May 2016 - Audit New Zealand Review Recommendations Action Schedule (pdf, 683KB)

2.3 TaxTeam PAYE compliance review recommendations action schedule (pdf, 70KB)

Attachment A - May 2016 - Tax Team Review Recommendations Action schedule (pdf, 186KB)

2.4 KPMG Internal Audit Plan (pdf, 42KB)

Attachment A - May 2016 - Internal Audit Plan update (pdf, 222KB)

 

3 Audit Committee work programme

3.1 May 2016 - Audit Committee action schedule (pdf, 40KB)

Attachment A - Audit Committee action schedule (pdf, 63KB)

3.2 Council Risk Strategy - May 2016 update (pdf, 27KB)

 

4 Reports

4.1 Non-financial organisational performance report - quarter three (pdf, 79KB)

Attachment A - Non Financial Performance report quarter 3

4.2 Council controlled organisation draft statement of intent and six monthly reports (pdf, 64KB)

Attachment A - Staff comments on the six-monthly reports and 2016-2017 SOIs from LGFA and LASS (pdf, 135KB)

Attachment B - LASS Six Monthly Report to Shareholder (pdf, 543B)

Attachment C -LASS Draft Statement of Intent 2016-17 (pdf, 292KB)

Attachment D - LGFA Half Year report (pdf, 3MB)

Attachment E -2016-17 LGFA draft SOI (pdf, 340KB)

Attachment F - Council's proposed comments on the LASS draft SOI for 16-17 (pdf,178KB)

Attachment G - Council's proposed comments on the LGFA draft SOI for 16-17 (pdf, 178KB)

4.3 Financial report for the ten month period ended 30 April 2016 (pdf, 27KB)

4.4 Members' reports

 

5 Public excluded

 

Item

General Subject of each matter to be considered

Reason for passing this Resolution in Relation
to Each Matter

Ground(s) Under Section 48(1) for the Passing
of the Resolution

5.1

Public excluded - 7 March 2016 - Audit Committee minutes for confirmation

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(g) Maintain legal professional privilege.

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

 

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

5.2

Council Risk and Issues Register -May 2016 update

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

5.3

Public Excluded - Updated after 7 March 2016 - Audit Committee Action Schedule

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1) Subject to subsection (3) of this section, a local authority may by resolution exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the following grounds:

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

5.4

KPMG Risk Management Framework Review Recommendations Action Schedule.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

5.5

May 2016 - KPMG Procurement Review Recommendations Action Schedule

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

5.5

Council Risk and Issues Register - Update May 2016

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

5.6

Project status update request - 30 April 2016

5.7

Briefing on the October 2015 Funding and Interest Rate Strategy

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.