Audit and Risk Committee

Date: 7 March 2017

Time: 09:00am

 

Venue: Council Chambers, 515 Mackay Street, Thames


Item Business

1 Meeting Conduct

1.1 Apologies

1.2 Public Forum

1.3 Items not on the Agenda

1.4 Conflict of Interest

1.5 15 December 2016 - Audit Committee minutes for confirmation (pdf, 1MB)

 

2 Audits and Reviews

2.1 Request for waiver of development contributions at 57 Te Punga Road, Whangapoua (pdf, 177KB)

Attachment A - Environment Court Consent Order - 57 Te Punga Road, Whangapoua (pdf, 255KB)

Attachment B - Request for Waiver of Development Contributions - 57 Te Punga Road, Whangapoua (pdf, 425KB)

Attachment C - Aerial Map of Easement for Cemetery - 57 Te Punga Road, Whangapoua (pdf, 541KB)

Attachment D - Overhead GIS image of Lot 18 - 57 Te Punga Road, Whangapoua (pdf, 851KB)

Attachment E - Development Contribution Invoices on 57 Te Punga Road Whangapoua (pdf, 82KB)

Attachment F - Adams Decision - Environment Court - 57 Te Punga Road, Whangapoua (pdf, 693KB)

2.2 Request for review of development contributions Baileys Motel - 66 Buffalo Beach, Whitanga - Report deferred to be scheduled for July meeting

2.3 3 February 2017 - Internal Audit Update Report (pdf, 104KB)

TCDC project management framework review (pdf, 958KB)

 

3 Audit Committee Work Programme

3.1 Audit New Zealand Audit Recommendations Action Schedule - February 2017 update (pdf, 69KB)

Attachment A - Audit New Zealand - February 2017 Review Recommendations Action Schedule (pdf, 582KB)

 

4 Reports

4.1 31 January 2017- Financial Report for the Seven Month Period Ended (pdf, 28KB)

January 2017 financial results for the period ended (pdf, 489KB)

4.2 2016/2017 Quarter Two Non-Financial Performance Results (pdf, 76KB)

Attachment A - 2016-17 Quarter Two non-financial performance measures report (pdf, 2MB)

4.3 Members' Reports

 

5 Public Excluded

5.1 Public Excluded

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each Matter

Ground(s) under Section 48(1) for the passing

of the resolution

5.1 Public excluded - 15 December 2016 - Audit and Risk Committee minutes for confirmation

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(g) Maintain legal professional privilege.

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act

5.2 KPMG Contract Management Internal Audit Report

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act

5.3 Corporate Risk and Issues Register - February 2017 update

(7)(2)(g) Maintain legal professional privilege.

 

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.