Council Meeting

Date: 4 April 2017

Time: 9:00am

Venue: Council Chambers, 515 Mackay Street, Thames

Deputation and Presentations:

13.00pm Sport Waikato Presentation


Item Business

1 Meeting Conduct

1.1 Apologies

1.2 Public Forum

1.3 Items not on the Agenda

1.4 Conflict of Interest

1.5 Minutes for confirmation (pdf, 9.16MB)

 

2 Governance, Planning and Strategy

2.1 Report on Adoption of the Proposed Public Places Bylaw for Consultation (pdf, 87KB)

Attachment A - Activities in Public Places Communications Plan (pdf, 305KB)

Attachment B - Draft Statement of Proposal - Activities in Public Places Bylaw (pdf, 388KB)

Attachment C - Draft 2017 Activities in Public Places Bylaw (pdf, 416KB)

2.2 Proposed Traffic Control Bylaw (pdf, 87KB)

Attachment A - Traffic Control Bylaw Communication plan (pdf, 304KB)

Attachment B - Draft Statement of Proposal - 2017 Traffic Control Bylaw (pdf, 386KB)

Attachment C - FINAL Draft 2017 Traffic Control Bylaw (pdf, 534KB)

2.3 District Licensing Committee Membership (pdf, 89KB)

Attachment A - District Licencing Committee - Terms of Reference (pdf, 49KB)

2.4 Annual Plan 2017-18 Council April 2017 report (pdf, 149KB)

2.5 Draft Statement of Intent Local Authority Shared Services April 2017 Council meeting (pdf, 45KB)

2.6 Otama Sand Dune Protection to be distributed in supplementary agenda

 

3 Infrastructure

3.1 Draft Eastern Waikato Joint Waste Management Minimisation Plan (pdf, 88KB)

Attachment A - DRAFT Eastern Waikato Waste Management and Minimisation Plan (1.42MB)

Attachment B - Statement of Proposal - Waste Management and Minimisation Plan (pdf, 473.26KB)

Attachment C - Draft Waste management and Minimisation Plan -Communications plan for consultation (pdf, 398KB)

3.2 March 2017 - Bluff Road Options Reassessment Report (pdf, 112KB)

Attachment A - March 2016 - Infrastructure Committee Report (pdf, 180KB)

Attachment B - January 2017 - Simpson Grierson Legal Advice (pdf, 277KB)

Attachment C - February 2017 - Bluff Road Technical Options Report (pdf, 3MB)

3.3 Harriet Kings Road to be distributed in supplementary agenda

 

4 Finance

4.1 Financial results for eight month period and delegated financial authority requests (pdf, 58KB)

Attachment A - Financial report for the period ending 2017 February (pdf, 152.38KB)

 

5 Governance and Management updates

5.1 Chief Executive Report - February - March 2017 (pdf, 178.18KB)

5.2 Members' reports

 

6 Public excluded

Be excluded from the following parts of the proceedings of this meeting namely:

 

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under Section 48(1) for the passing of the resolution

6.1 Public excluded minutes for receiving and confirmation

7(2)(a) - Protect the privacy of natural persons, including that of deceased natural persons.

7(2)(g) Maintain legal professional privilege.

7(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

6.2 Coromandel Town Transport Plan

 

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

6.3 Lease assignment, Surrender, New lease and Rent review - Whangamata

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

6.4 Right of Renewal and Rent Review

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

6.5 Onemana Land Exchange

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

6.6 Chief Executive public excluded April 2017 Council Report

(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment. the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.