Audit and Risk Committee

Date: 30 May 2017

Time: 09:00am

Venue: Council Chambers, 515 Mackay Street, Thames

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Item   Business

1        Meeting Conduct

1.1     Apologies

1.2     Public Forum

1.3     Items not on the Agenda

1.4     Conflict of Interest

1.5     Minutes for confirmation (pdf, 955KB)                                                                             

2        Audit and Reviews                                                                                                          

2.1     Request for Excess Water Consumption to be allowed under the Excess Water Remission Policy - 309 Mary Street, Thames (pdf, 79.24KB)

Attachment A - Application for Remission of Excess Water (pdf, 400KB)

2.2     Request for Review of the Decision to the Unusable Land Remission Policy292 Tuateawa Road Tuaeawa (pdf, 80KB)

Attachment A - Application to the Audit Committee for review of the Decision (pdf, 148KB)

Attachment B - Email thread reply to request for Rates Remission (pdf, 274KB)

Attachment C - Aerial Map (pdf, 180KB)

2.3     Request for Review of Excess Water Remission - 21 Totara Valley Road Thames (pdf, 79KB)

Attachment A - Request for Review of Excess Water Decision (pdf, 394KB)

Attachment B - Request by Email for Excess Water and Reply (pdf, 83KB)                  

2.4     Request for Review of Excess Water Remission - 5 Moewai Road Whitianga

Attachment A - Application for Remission of Excess Water (pdf, 95KB)

Attachment B - Email Request for Review of Excess Water Decision (pdf, 366KB)      

2.5     Audit Letter of Proposal - May 2017 Audit Committee (pdf, 126KB)

Attachment A - Letter of Proposal (pdf, 623KB)

Attachment B - Audit Engagement Letter for the years ending 2017 to 2019 (pdf, 551KB)

Attachment C - Draft Audit arrangement Letter for 2017 Financial audit (pdf, 666KB)   

2.6     Internal Audit Update (pdf, 42KB)

Attachment A - Final Report - TCDC - JDE Fit For Purpose (pdf, 308KB)                     

3        Audit Committee Work Programme

3.1     Audit New Zealand Action Schedule (pdf, 40KB)

Attachment A - Audit New Zealand Action Schedule (pdf, 872KB)                                 

4        Reports                                                                                                                             

4.1     Financial results for nine month period and delegated financial authority requests (pdf, 121KB)      

4.2     New Zealand Local Government Funding Agency draft Statement of Intent and Half Year Report (pdf, 46KB)

Attachment A - 2017-18 LGFA Statement of Intent DRAFT (pdf, 513KB)

Attachment B - LGFA Half Year Report 2016 (pdf, 1.48MB)                                          

4.3     2018-28 Long Term Plan Preparations (pdf, 111KB)                                                       

4.4     2016-17 Quarter Three Non-Financial Performance Results (pdf, 75KB)

Attachment A - 2016/14 Quarter Three Non-Financial Performance Results report (pdf, 561KB)    

4.5     Audit and Risk Self-Evaluation (pdf, 87.49KB)                                                                

4.6     Members' reports                                                                                                              

5        Public Excluded

General Subject of Each Matter to be Considered	Reason for Passing this Resolution	Ground(s) Under Section 48(1) for the Passing of the Resolution
5.1 Public Excluded - Audit and Risk Committee minutes for confirmation	7(2)(a) – Protect the privacy of natural persons, including that of deceased natural persons (7)(2)(g) – Maintain legal professional privilege. (7)(2)(h) – Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.  (7)(2)(c)(i) – Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.	(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.
5.2 Public Excluded - Funding and Interest Rate Strategy - May 2017	(7)(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.
5.3 Public Excluded - Corporate risks and issues	(7)(2)(g) – Maintain legal professional privilege. (7)(2)(c)(i) – Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.	(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.