Council Meeting

Date: 8 August 2017

Time: 09:00am

Venue: Council Chambers, 515 Mackay Street, Thames


Item Business

1 Meeting conduct

1.1 Apologies

1.2 Public forum

1.3 Items not on the agenda

1.4 Conflict of interest

1.5 Minutes for confirmation


2 Governance, Planning and Strategy

2.1 Election decisions (pdf, 41KB)

Attachment A - Election Decision - Independent Election Services (pdf, 999KB)

2.2 Council Leasing Policy Review (pdf, 54KB)

Attachment A - Leases and Licences to Occupy Policy (pdf, 92KB)

2.3 Freedom Camping at Woollams Avenue (pdf, 46KB)

Attachment A - Proposed designated freedom camping area at Woollams Avenue, Coromandel (pdf, 323KB)

2.4 Engagement on the development of a Coastal Management Strategy (pdf, 52KB)

Attachment A - Engagement Document - Development of a Coastal Management Strategy for the Thames Coromandel District (pdf, 722KB)

2.5 Adoption of Licensing (Concessions) Policies (pdf, 46KB)

Attachment A - Proposed Commercial Trading in Public Places Policy (pdf, 169KB)

Attachment B - Proposed Events Policy (pdf, 158KB)


3 Property Matters

3.1 St. Johns - Hahei - land owner approval for lease, buildings and reclassification
of part of reserve - Kotare Reserve
(pdf, 99KB)

Attachment A - Scheme Plan - Hatched Lease Area (pdf, 290KB)

Attachment B - Elevation and Floor Plans - Ambulance Station and Officer Quarters (pdf, 133KB)

3.2 Tairua Bowling Club - Variation to lease for proposed 18 hole mini-golf course (pdf, 306KB)

Attachment A - Proposal for Miniature Golf Course (pdf, 5.49MB)

Attachment B - Cory Park - Reserve Management Plan (pdf, 283KB)

Attachment C - Plans - Kiosk (pdf, 1.41MB)

3.3 Objection to revocation of reserve status and land disposal (pdf, 100KB)

Attachment A - 7 June 2017 - Richmond Villas Ltd - Objection (pdf, 44KB)

Attachment B - 28 June 2017 - Richmond Villas Ltd - Objection (pdf, 51KB)

Attachment C - 13 December 2016 Council Report and attachments (2.51MB)

3.4 Fire and Emergency New Zealand - transfer of rural fire assets (pdf, 81KB)

Attachment A - Transition Agreement (pdf, 1MB)

Attachment B - Transfer Agreement (pdf, 239KB)

Attachment C - Proposed Asset transferred (pdf, 662KB)


4 Finance

4.1 Financial report - To be distributed separately


5 Public excluded

5.1 Public excluded minutes for receiving and confirmation

               5 July 2017 - Mercury Bay Community Board - Public Excluded minutes.

               3 July 2017 - Tairua-Pauanui Community Board - Public Excluded minutes.

               3 July 2017 - Thames Community Board - Public Excluded minutes.

               27 June 2017 - Council - Public Excluded minutes.

7(2)(a) Protect the privacy of natural persons, including that of deceased natural persons

(7)(2)(g) Maintain legal professional privilege.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

5.2 Hauraki Treaty Settlement Redress Proposal

(7)(2)(c)(ii) - Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest.

(48)(1) Subject to subsection (3) of this section, a local authority may by resolution exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the following grounds: