Council Meeting

 

Date: 31 October 2017

 

Time: 09:00

 

Venue: Council Chambers, 515 Mackay Street, Thames

 

1        Meeting conduct                                                                                                             

1.1     Apologies                                                                                                                           

1.2     Public forum                                                                                                                      

1.3     Items not on the agenda                                                                                                   

1.4     Conflict of interest                                                                                                             

1.5     Minutes for confirmation (pdf, 23MB)                                                                              

 

2        Governance, Planning and Strategy                                                                            

2.1     Meeting Schedule for 2018 (pdf, 42KB)

          Attachment A - 2018 Council, Committee and Community Boards Meeting Calendar (pdf, 71.2KB)

2.2     Regional Economic Development Agency (pdf, 72KB)

2.3     Review of the Regional Emergency Service Fund (pdf, 49KB)

Attachment A - Letter to Rob Williams re Regional Emergency Services Fund from Vaughan Payne (pdf, 49.93KB)

2.4     Revocation of Fires in the Open Bylaw 2016 (pdf, 122KB)

Attachment A Fires in the Open Bylaw 2016 (pdf,

2.5     Proposed Rates Remission Policy for consultation (pdf, 267KB)

          Attachment A - Proposed Rates Remission Policy for 2018-28 Long Term Plan

2.6     Hauraki Rail Trail Trust CCO exemption (pdf, 170KB)

2.7     Appointment of Commissioners for Variation 2 'Whitianga Airfield' (pdf, 35KB)
                                                                                                                                          

3        Finance    

3.1     Out-of-cycle budget request for Hot Water Beach toilet upgrade project (pdf, 28KB)

3.2     Chief Executive out-of-cycle budget approvals (pdf, 24KB)

3.3     Adoption of the Audited 2016-2017 Annual Report (pdf, 39KB)

          Attachment A - Audited 2016-2017 Annual Report (pdf, 1.5MB)

          Attachment B - Tracked changes 2016-2017 - Annual report (pdf, 58.85KB)

 

4        Governance and Management updates

4.1     Chief Executive Report (pdf, 560.79KB)

          Supplementary Chief Executive Report (pdf, 279KB)

 

4.2     Members Report

           

5        Public Excluded                                                                                                              

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under Section 48(1) for the passing of the resolution

5.1 Public excluded minutes for receiving and confirmation

·               27 September 2017 - Mercury Bay Community Board - Public Excluded minutes.

·               18 October 2017 - Special Mercury Bay Community Board - Public Excluded minutes.

·               9 October 2017 - Thames Community Board minutes

·               2 October 2017 - Infrastructure Committee Public Excluded minutes.

·               3 October 2017- Audit and Risk - Public excluded minutes.

·               19 September 2017 - Council - Public Excluded minutes

 

7(2)(a) Protect the privacy of natural persons, including that of deceased natural persons

 

(7)(2)(g) – Maintain legal professional privilege.

 

7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.   Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

5.2 Revocation of Reservation and Disposal of a strip of Scenic Reserve - Whitianga

(7)(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Revocation of Reservation and Disposal of a strip of Scenic Reserve - Whitianga