Council

Date: 18 September 2018

Time: 9:00am

Venue: 515 Mackay Street, Thames

 

Item Business

1        Meeting conduct

1.1     Apologies

1.2     Public forum

1.3     Items not on the agenda

1.4     Conflict of interest

1.5     Minutes for Confirmation (pdf, 1.82MB)

 

2        Reports

2.1     Meeting schedule for 2019 (pdf, 69.77KB)

          Attachment A - 2019 Council, Committee and Community Boards Meeting Calendar (pdf, 108.65KB)

2.2     Waikato East Life Education Trust funding request (pdf, 72.33KB)

          Attachment A - Funding request from East Waikato Life Education Trust (pdf, 792.27KB)

2.3     Dog Control report 2017-18 (pdf, 43.37KB)

          Attachment A – TCDC Annual Dog Control Report 2017/18 (pdf, 209.96KB)

2.4     Whangamata Community Marae Trust request to lease 101 Lindsay Road (pdf, 145.57KB)

          Attachment B – Whangamata Community Marae Trust Business Case (pdf, 8.48MB)

 

3        Finance

3.1     Carry forward budget request (pdf, 76.17KB)

3.2     Chief Executive out of cycle budget approvals (pdf, 25.68KB)

3.3     Infrastructure out of cycle budget requests (pdf, 104.64KB)

3.4     Roading storm damage report (pdf, 48.78KB)

          Attachment A - June and July 2018 storm event budget estimate (pdf, 141.66KB)

3.5     Hauraki Rail Trail - Totara to Kopu Chip Seal and Cattlegrid Removal Project (pdf, 73.58KB)

 

4        Property Matters

4.1     Proposed Easement for Right to Convey Water - Rangituia Street, Whangamata (pdf, 85.48KB)

Attachment A - LT 524852 - Plan showing proposed easement (pdf, 523.47KB)

Attachment B - Aerial Map showing plan (pdf, 181.68KB)

 

5        Governance and Management Update

5.1     Chief Executive Report 31 July 2018 (pdf, 41.91KB)

5.2     Members’ Reports

 

6        Public Excluded

General Subject of Each Matter to be Considered

Reason for Passing this Resolution

Ground(s) Under Section 48(1) for the Passing of the Resolution

6.1      Public Excluded - minutes for receiving and confirmation

·                 22 August - UINCONFIRMED Mercury Bay Community Board

·                20 August 2018 - UNCONFIRMED Thames Community Board

·                 7 August 2018 - UNCONFIRMED Council meeting

(7)(2)(g) – Maintain legal professional privilege.

(7)(2)(i) – Enable any local authority holding the information to carry on without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). 

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

6.2     Roading Contracts - Contract Extensions

6.3     Agreement and Consent to Exchange of Land under the Public Works Act 1981 - Waitaia Road, Kuaotunu

6.4     Land Acquisition for the Thames Aquatic & Sports Facility

6.5     Proposal – Sheriff Block Whitianga

(7)(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.