Council Meeting

Date: 30 October 2018

Time: 9:00am

Venue: 515 Mackay Street, Thames

 

Item Business

1 Meeting conduct

1.1 Apologies

1.2 Public forum

1.3 Items not on the agenda

1.4 Conflict of interest

1.5 Minutes for Confirmation (pdf, 2.35MB)

2 Governance, Planning and Strategy

2.1 Draft General Policies Reserves Management Plan (pdf, 148.58KB)

Attachment A Draft General Policies for Reserve Management Plans (pdf, 1.94MB)

Attachment B Summary of suggestions (pdf, 128.80KB)

Attachment C Draft Communication Plan for Reserve Management Plans (pdf, 511.97KB)

2.2 Draft Coromandel-Colville Reserves Management Plan (pdf, 181.84KB)

Attachment A Coromandel-Colville Reserve Management Plans 2018 (pdf, 6.25MB)

Attachment B Summary of suggestions for Coromandel-Colville Reserve Management Plans (pdf, 127.73KB)

Attachment C Draft Communication Plan for Reserve Management Plans (pdf, 511.97KB)

2.3 Hauraki Rail Trail Charitable Trust Deed change (pdf, 72.36KB)

Attachment A Proposed amended Hauraki Rail Trail Charitable Trust Deed (pdf, 227.85KB)

2.4 Parking Control Bylaw Amendments - Hahei (pdf, 295.65KB)

2.5 Adoption of the Alcohol Control Bylaw 2018 (pdf, 160.40KB)

Attachment A Alcohol Control Bylaw 2018 (pdf, 12.28MB)

 

3 Finance

3.1 Chief Executive Out-of-Cycle Budget Approvals (pdf, 25.32KB)

3.2 Out of cycle budget request - Funding for Tararu Historic Cemetery Fencing (pdf, 70.19KB)

Attachment A and B Tararu Cemetery map indicating fencing position on site (pdf, 618.26KB)

3.3 Adoption of the audited 2017-2018 Annual Report (pdf, 179.00KB)

Attachment A Audited 2017-2018 Annual Report (pdf, 47.72MB)

Attachment B Edits to the 2017-2018 Annual Report from the draft endorsed by the Audit and Risk Committee on 9 October 2018 (pdf, 230.84KB)

 

4 Governance and Management Update

5.1 Chief Executive Report for period ended 30 Sept 2018 (pdf, 255.19KB)

Attachment A Regulatory Services performance information September 2018 (pdf, 65.60KB)

5.2 Members' reports

 

5 Public excluded

 

General Subject of Each Matter to be Considered

Reason for Passing this Resolution

Ground(s) Under Section 48(1) for the Passing of the

Resolution

5.1 Public Excluded - minutes for receiving and confirmation

       3 October 2018 UNCONFIRMED Mercury Bay Community Board

      24 September 2018 - UNCONFIRMED Tairua-Pauanui Community Board

      1 October 2018 UNCONFIRMED Thames Community Board

      2 October 2018 UNCONFIRMED Whangamata Community Board

      9 October 2018  Audit and Risk Committee

      18 September 2018 UNCONFIRMED Council minutes

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(c)(ii) - Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest.

(48)(1)(a)(i) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

5.2 Whitianga Town Centre Upgrade - Stage 2 - Contractor Appointment

(7)(2)(h) Enable any local authority holding the information to carry on without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

5.3 Award of Contract C18-24 Roading Professional Services 2019-2022

 

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

5.4 Chief Executive key performance indicators and remuneration

(7)(2)(a) Protect the privacy of natural persons, including that of deceased natural persons.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.