Mercury Bay Community Board meeting

Date: 27 February 2019

Time: 9:00am

Venue: Mercury Bay Community Board Room – 10 Monk Street, Whitianga

Item     Business

1          Meeting conduct

1.1       Apologies       

1.2       Public forum   

1.3       Items not on the agenda        

1.4       Conflict of Interest      

1.5       Minutes for receiving and confirmation (pdf, 54.33KB)

Attachment A – Unconfirmed 14 November 2019 Mercury Bay Community Board minutes (pdf, 385.64KB)

1.6       Correspondence report (pdf, 114.13KB)

            Attachment A – Request for Whitianga Town Icon (pdf, 2.49MB)

            Attachment B – Purangi Boat Ramp (pdf, 325.23KB)

Attachment C – Thank you for Board Decision – On-charging Rates to Community Groups (pdf, 279.76KB)

Attachment D – Road Safety Concern at junction of Albert and Campbell Streets Whitianga (pdf, 76.82KB)

Attachment E – Background information and request for Financial Assistance (pdf, 610.42KB)

 

2          Governance, Planning and Strategy

2.2       Proposed Road Names - Stage 10 Whitianga Waterways Limited (pdf, 318.04KB)

           

3          Infrastructure

3.1       Mercury Bay Community Board TIF March Funding (pdf, 896.51KB)

3.2       Kaimarama Cemetery - Revised Cemetery Concept Plan (pdf, 135.37KB)

            Attachment A – Patrick Corfe Landscape Architect – Concept Plan (pdf, 923.26KB)

            Attachment B – Patrick Corfe Landscape Architect – Location Plan (pdf, 1.05MB)

Attachment C – Kaimarama Cemetery – Revised Cemetery Concept Plan – Stage 1 (pdf, 1.34MB)

3.3       Transfer of Commercial Concession - The Office (pdf, 113.53KB)

Attachment A – Request to Transfer Commercial Commercial Concession (pdf, 40.17KB)

            Attachment B – Public Liability Insurance Document (pdf, 797.29KB)

            Attachment C – Background and Health and Safety Plan (pdf, 382.98KB)

            Attachment D – Reference (pdf, 55.93KB)

            Attachment E – Current concession approval (pdf, 558.94KB)

 

4          Finance         

4.1       Coromandel Rescue Helicopter Trust Request for Funding (pdf, 88.84KB)

            Attachment A – Coromandel Rescue Helicopter Funding Request (pdf, 46.28Kb)

4.2       Whitianga Town Centre Pou Art Design Work (pdf, 343.55KB)

            Attachment A – WTC upgrade Pou Art Work Design Concept Cost   (pdf, 712.96KB)

4.3       Buffalo Beach - Outdoor Fitness Development (pdf, 211.14KB)

            Attachment A – Whitianga Fitness Equipment Suppliers Proposal (pdf, 1.65MB)

Attachment B – Whitianga Outdoor Fitness Equipment Location – Buffalo Beach Reserve opposite Bruce Street (pdf, 3.21MB)

Attachment C – Whitianga Outdoor Fitness Equipment Location – Buffalo Beach Reserve (Taputapuatea Bridge) (pdf, 2.01MB)

 

5          Property        

5.1       Right of Renewal and Rent Review – St John Northern Regional Trust Board (pdf, 62.84KB)

5.2       Variation of Lease - Whitianga Volunteer Coastguard Inc (pdf, 172.99KB)

Attachment A – Coastguard Shed Proposal – 86A Albert Street, Whitianga (pdf, 199.34KB)

            Attachment B – Site Plan – Whitianga Volunteer Coastguard Inc (pdf, 36.69KB)

Attachment C – Proposed Extension – Whitianga Volunteer Coastguard Inc (pdf, 168.96KB)

5.3       Licence Fee Review - D J Cooper - 1680 Whangapoua Road, Whangapoua (pdf, 86.58KB)

            Attachment A – Photos of jetties occupied by D J Cooper (pdf, 547.19KB)

 

6          Reports         

6.1       Action Schedule for the Mercury Bay Community Board (pdf, 91.70KB)

6.2       Mercury Bay Community Board 2018/2019 work programme - January 2019 update (pdf, 94.01KB)

Attachment A – Mercury Bay Community Board 2018/2019 Work Programme Update (pdf, 241.79KB)

6.3       Members' Reports      

           

7          Public Excluded       

General Subject of Each Matter to be Considered

Reason for Passing this Resolution

Ground(s) Under Section 48(1) for the Passing of the Resolution

7.1    Public excluded minutes for receiving and confirming

 

(7)(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiation (including commercial and industrial negotiations).

(48)(1)(a)(i) - That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section6 or section 7 (except section 7(2) (f) (1) of this Act.

7.2    Buildings – Monk Street, Whitianga

(7)(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a)(i) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

7.3       Monk Street Properties

(7)(2)(j) – Prevent disclosure or use of official information for improper gain or improper advantage. Ground(s) Under Section 48(1) for the Passing of the Resolution

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

7.4       Robinson Road Boat Ramp

7(2)(b)(i) – Protect information where the making available of the information would disclose a trade secret.

(48)(1)(b)(i) - That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information the public disclosure of which would be contrary to the provisions of a specified enactment.

7.5       Review of Freehold Property – Mercury Bay Ward

(7)(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a)(i) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.