Council Meeting

Date: 2 April 2019

Time: 9:00am

Venue: Council Chambers, 515 Mackay Street, Thames


Item Business

1        Meeting conduct                                                                                                             

1.1     Apologies                                                                                                                           

1.2     Public forum                                                                                                                      

1.3     Items not on the agenda                                                                                                   

1.4     Conflict of interest

1.5     Minutes for confirmation                                                                                                   

Attachment A – 26 February 2019 - Coromandel-Colville Community Board minutes (pdf, 343KB)

Attachment B – 27 February Mercury Bay Community Board minutes (pdf, 429KB)

Attachment C - 25 February 2019 - Tairua-Pauanui Community Board minutes (pdf, 573KB)

Attachment D - 13 March 2019 – Tairua-Pauanui Community Board Special mins (pdf, 313KB))

Attachment E - 4 March 2019 - Thames Community Board minutes (pdf, 460KB)

Attachment F – 5 March 2019 - Whangamata Community Board minutes (pdf, 376KB)

Attachment G – 12 March 2019 - Audit and Risk Committee (pdf, 496.90KB)               

Attachment H – 19 February 2019 - Council meeting minutes (pdf, 657.76KB)             

Attachment I – 19 March 2019 – Council Hearing minutes (pdf, 456.60KB)


2        Governance, Planning and Strategy

2.1     Waikato Local Authority Shared Services Draft statement of intent and governance change (pdf, 139KB)

Attachment A - WLASS Draft Statement of Intent 2019/20 (pdf, 2.34MB)

Attachment B - Changes to WLASS governance arrangements (pdf, 100MB)

2.2     2019/20 Dog Control Registration Fees (pdf, 65KB)

2.3     2019 Election update and order of voting document (pdf, 42KB)

Attachment A - Electoral Officer's 2019 Triennial Elections report (pdf, 1.47MB)

2.4     Supplementary agenda April 2019 Council meeting - Marine pests submission to Waikato Regional Council (pdf, 92KB)

          Attachment A - Letter from Vaughan Payne, Waikato Regional Council (pdf, 151KB)


3        Infrastructure                                                                                                                  

3.1     Award of Contract C18/25 Road Operations and Maintenance 2019-2023 (pdf, 63KB)

3.2     Parking Control Bylaw Schedule A Amendments – Hahei (pdf, 1.10MB)                       


4        Finance                                                                                                                             

4.1     New Zealand Local Government Funding Agency’s draft Statement of Intent
and Half Yearly Report
(pdf, 122.90KB)

Attachment A - LGFA draft SOI 2019-20 (pdf, 235.11KB)

Attachment B - LGFA Half Yearly Report 2018-19 (pdf, 976.78KB)

4.2     Asset Disposal and Write-Off Policy (pdf, 77.40KB)

Attachment A - Draft Asset Disposal and Write-Off Policy (pdf, 248.20KB)

Attachment B - Current Disposal of Property, Plant and Equipment Policy (pdf, 512.69KB)

4.3     Funding Strategy to 30 June 2019 (pdf, 106.19KB)

Attachment A - Funding strategy recommendation 7 March 2019 (pdf, 206.33KB)


5        Governance and Management Update

5.1     Local Government Leaders’ Climate Change Declaration (pdf, 250.11KB)

Attachment A - Local Government Leaders’ Climate Change Declaration (pdf, 997.71 KB)

Attachment C - LGNZ’s Climate change – project on a page (pdf, 79.91KB)


5.2     Emergency Management - Disestablishment of the TVEOA and joint committee (pdf, 116.48KB)

          Attachment A - Thames Valley Emergency Operating Area Review 2019 options report (pdf, 1.08MB)


5.3     Members' Reports


6        Public excluded

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under Section 48(1) for the passing of the resolution

Public Excluded - minutes for receiving and confirmation

·      26 February 2019 - UNCONFIRMED Coromandel-Colville Community Board

·      27 February 2019 2018 - UNCONFIRMED Mercury Bay Community Board

·      25 February 2019 and 12 March 2019 – UNCONFIRMED Tairua-Pauanui Community Board minutes

·      4 March 2019 – UNCONFIRMED Thames Community Board

·      5 March 2019 – UNCONFIRMED Whangamata Community Board

·      12 March 2019  – Audit and Risk Committee

·      19 February 2019 – UNCONFIRMED Council minutes

(7)(2)(g) – Maintain legal professional privilege.

(7)(2)(i) – Enable any local authority holding the information to carry on without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). 

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Kauri Dieback Decision


Surrender of Lease and Closure of Premises  

(7)(2)(f) – to maintain legal professional privilege


(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

48(1)(d)  - That the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.