Council Meeting

Date: 28 May 2019

Time: 9:00am

Venue: Council Chambers, 515 Mackay Street, Thames

Item Business


1    Meeting conduct

1.1     Apologies

1.2     Public forum

1.3     Items not on the agenda

1.4     Conflict of interest

1.5     Minutes for receiving and confirmation (pdf, 110KB)


2        Governance, Planning and Strategy

2.1     Hahei water and wastewater extension targeted rate (pdf, 977KB)

2.2     Consolidated Bylaw 2004 - Part 21 Speed Limit Bylaw (pdf,106KB)

Attachment A Tracked changed Speed Limit Bylaw 2005 (pdf,3.28MB)

2.3     Consolidated Bylaw 2004 - Part 1 Preliminary and General (pdf,173KB)

Attachment A Statement of Proposal Part 1 Preliminary and General of the Consolidated Bylaw 2004 (pdf,383KB)

Attachment B Communications Plan Part 1 Preliminary and General of the Consolidated Bylaw 2004 (pdf,416KB)

Attachment C Part 1 Preliminary and General 2004 (pdf,565KB)

2.4     Proposed Animal Nuisance Bylaw (pdf,112KB)

Attachment A Proposed Draft Animal Nuisance Bylaw 2019 (pdf,405KB)

Attachment B Statement of Proposal - Animal Nuisance Bylaw 2019 (pdf,395KB)

Attachment C Animal Nuisance Bylaw 2019 Communications Plan (pdf,425KB)

2.5     Report on deliberations on the proposed General Policies (pdf,551KB)

Reserve Management Plan

Attachment A Attachment A Draft General Policies - RMP (pdf,2.68MB)

2.6     Deliberation on the proposed Coromandel Colville Reserves Management Plan (pdf,465KB)

Attachment A Draft Coromandel Colville RMP Deliberation version (pdf,7.65MB)

2.7     Variation to Proposed District Plan (pdf,164KB)

          Attachment A Taiwawe Catchment Structure Plan (pdf, 2.33MB)

2.8     Request from Hamilton City Council Support for SkyCity licence submission (pdf,108KB)

Attachment A Hamilton City Council SkyCity submission 9 April 2019 agenda report (pdf, 1.13MB)


3        Management updates

3.1     Chief Executive's Report for March 2019 (pdf,557KB)


4        Finance

4.1     Chief Executive out-of-cycle budget approvals (pdf,66KB)

4.2     Roading Out of Cycle Budget Request  (pdf,74KB)

4.3     Drinking Water Standards Upgrades (pdf,63KB)

4.4     Information Technology capital budget realignment (pdf,67KB)

4.5     106 Estuary View, Whangamata Slip Remediation (pdf,71KB)

4.6     Redundant Finance Policies (pdf,120KB)

Attachment A Rates Bad Debts policy (pdf,203KB)

Attachment B Partnerships with the Private Sector policy (pdf,213KB)

Attachment C Interest Payable on Financial Reserves policy (pdf,126KB)

Attachment D Prioritisation of Capital Works policy (pdf,138KB)

Attachment E Revised draft Prioritisation of Capital Works policy (pdf,427KB)

Attachment F Policy on Collection of Overdue Debts (excluding rates and water) (pdf,179KB)


5        Infrastructure

5.1     C15/05 Water Services Contract Right of Renewal (pdf,89KB)

5.2     Classification of Coromandel Colville Reserves (pdf,94KB)

5.3     Proposed Road Name - 104 Cook Drive, Whitianga (pdf,772KB)


6        Reports

6.1     Members' reports


7        Public excluded

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under Section 48(1) for the passing of the resolution

Public Excluded - minutes for receiving and confirmation

      9 April 2019 - UNCONFIRMED Coromandel-Colville Community Board

      10 April 2019- UNCONFIRMED Mercury Bay Community Board

      8 April 2019 UNCONFIRMED Tairua-Pauanui Community Board minutes

      15 April 2019 UNCONFIRMED Thames Community Board

      16 April 2019 UNCONFIRMED Whangamata Community Board

      29 April 2019  All of Council Committee

      2 April 2019 UNCONFIRMED Council minutes

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(i) Enable any local authority holding the information to carry on without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). 

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.