Council Meeting

 

Date: 09 July 2019

Time: 9.00am

Venue: Council Chamber, 515 Mackay Street, Thames

 

Item Business

 

1 Meeting conduct

1.1 Apologies

1.2 Public forum

1.3 Items not on the agenda

1.4 Conflict of interest

1.5 Minutes for confirmation

Attachment A 11 June 2019 - Coromandel-Colville Community Board minutes (PDF, 218KB)

Attachment B 12 June 2019 - Mercury Bay Community Board minutes (PDF, 291KB)

Attachment C 10 June 2019 - Tairua-Pauanui Community Board minutes (PDF, 247KB)

Attachment D 17 June 2019 - Thames Community Board minutes (PDF, 228KB)

Attachment E 18 June 2019 - Whangamata Community Board minutes (PDF, 215KB)

Attachment F 25 June 2019 - Audit and Risk Committee minutes (PDF, 249KB)

Attachment G 28 May 2019 - Thames-Coromandel District Council minutes (PDF, 438KB)

Attachment H 25 June 2019 - Thames-Coromandel District Council minutes (PDF, 464KB)

 

2 Governance, Planning and Strategy

2.1 Memorandum of Encumbrance for Tree Protection (PDF, 132KB)

Attachment A Memorandum of Encumbrance signed 10 September 1993 (PDF, 257KB)

Attachment B 2011 Notable Trees STEM Score Assessment (PDF, 1.35MB)

Attachment C 2019 Tree Evaluation Report (PDF, 2.02MB)

2.2 Whangamata information centre (PDF, 111KB)

2.3 Customer satisfaction report July 2019 Council meeting (PDF, 328KB)

2.4 Draft Thames and Thames Coast Reserves: Management Plan for consultation (PDF, 142KB)

Attachment A Draft Thames and Thames Coast Reserves: Management Plan (PDF, 7.71MB)

Attachment B Summary of suggestions and responses (PDF, 347KB)

Attachment C Communications Plan (PDF, 709KB)

 

3 Governance and Management Update

3.1 Chief Executive's Monthly Report for Month Ended 31 May 2019 (PDF, 316KB)

3.2 Members' Reports

 

4 Public excluded

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under Section 48(1) for the passing of the resolution

 

4.1 Public excluded minutes for confirmation

(7)(2)(g) Maintain legal professional privilege.

(7)(2)(i) Enable any local authority holding the information to carry on without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(7)(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

 

4.2 Tender of Parks Services Contract

7(2)(b)(i) Protect information where the making available of the information would disclose a trade secret.

(7)(2)(i) Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(7)(2)(j) Prevent disclosure or use of official information for improper gain or improper advantage. Ground(s) Under Section 48(1) for the Passing of the Resolution

(48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

(48)(1)(d) That the exclusion of the public from the whole or relevant part of the proceedings of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.