Audit and Risk Committee

Date: 03 October 2019

Time: 9.00am

Venue: Council Chambers, 515 Mackay Street, Thames

 

Item Business                                                                                                                    

1          Meeting conduct                                                                                                              

1.1      Apologies                                                                                                                           

1.2      Public forum                                                                                                                      

1.3      Items not on the agenda                                                                                                   

1.4      Conflict of interest                                                                                                              

1.5      Minutes for confirmation

Attachment A – 25 June 2019 - Audit and Risk Committee Minutes(pdf, 246KB)          

2          Reports                                                                                                                             

2.1      Outstanding rates debtors(pdf, 80KB)                                                                              

2.2      Workplace Safety and Wellbeing - June to August 2019(pdf, 108KB)

Attachment A – Workplace Safety and Wellbeing - June to August 2019(pdf, 826KB)  

2.3      Actions Being Undertaken to Mitigate Climate Driven Risks(pdf, 93KB)

Attachment A – Case Studies(pdf, 127KB)                                                                      

2.4      Internal Audit Issues Progress report(pdf, 422KB)                                                           

2.5      Endorsement of the Annual Report 2018-2019(pdf, 48KB)

Attachment A – Annual Report 2018/2019 – Final draft(pdf, 49MB)                               

2.6      Members’ Reports                                                                                                             

3          Public Excluded

General Subject of Each Matter to be Considered

Reason for Passing this Resolution

Ground(s) Under Section 48(1) for the Passing of the Resolution

3.1 Public excluded 25 June 2019 - Audit and Risk Committee minutes for confirmation

(7)(2)(g) – Maintain legal professional privilege.

(7)(2)(c)(i) – Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

3.2 Rates Remission Request for 39, 40, 41 42 and 45 Patui Avenue

7(2)(b)(ii) – Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

(7)(2)(e) – Avoid prejudice to measures that prevent or mitigate material loss to members of the public.

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

3.3 Security Report

(7)(2)(h) – Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(7)(2)(j) – Prevent disclosure or use of official information for improper gain or improper advantage. Ground(s) Under Section 48(1) for the Passing of the Resolution

7(2)(b)(ii) – Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

(48)(1)(a)(i) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

3.4 Update on litigation matters

(7)(2)(g) – Maintain legal professional privilege.

(48)(1)(a)(i) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

3.5 Corporate Risks and Issues

(7)(2)(g) – Maintain legal professional privilege.

(7)(2)(c)(i) – Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.